Chief of Staff

  • Remote job

Chief of Staff

Job description

About the Role

Reporting to: Chief Executive Officer

Full Time

SF or Remote (Continental US)


We are seeking a talented chief of staff to work with our team. This person will be responsible for directly supporting the leadership team with strategic planning, hiring/management, advising on company policies, stakeholder communication, managing project initiatives, and assisting with presentations to the board. This role is a unique opportunity for an experienced operations manager to work with a small but ambitious mission-oriented team, enhance their skillset and build relationships with key education, corporate, and philanthropic influencers.

From day one, the chief of staff will have an immediate impact on the team’s productivity -- streamlining strategic initiatives, amplifying the leadership, overseeing program management, and cross-coordinating objectives between team members.


Organizational Overview

CodePath is an innovative education 501(c)(3) nonprofit building the largest pipeline of high-performing, underrepresented software engineers in the industry. We are the first organization in history to centralize student support, curriculum, and classroom operations across dozens of for-credit, in-person college classrooms. Our unique combination of student-led courses with remote support by professional engineers and a robust online learning platform produces scalable, high impact programs that have received major endorsements from professors, large funders, and major corporations.

Our vision is to ensure every student in college, regardless of background or personal circumstances, has the opportunity, skills, network, and pathways available to become a confident and successful software engineer in the tech industry. CodePath.org develops and delivers a wide variety of programs and supports students over multiple years, reaching students in college starting before Freshman year and then all the way through to post-graduation and entering full-time software roles.


CodePath.org provides curriculum and programs for college students across the United States, often offered for-credit at campuses, including at many HBCUs, HSIs, women’s colleges, and state colleges. CodePath.org is supported and funded directly by the top technology companies including Microsoft, Facebook, Walmart, and many others.

Objectives

  • Oversee strategic business initiatives from development through successful execution under the guidance of senior leadership and heads
  • Amplify and support department heads by helping to offload work or source specialized contractors in order to meet our organizational outcomes
  • Assist and communicate with leadership in decision-making, program management, and initiative implementation
  • Review, design, and execute improvements within the organization, find knowledge and skills gaps and help address them
  • Improve current processes and coordinate organizational procedures for better team-wide efficiency and productivity


About You

As a Chief of Staff, you will be an integral part of the leadership team and touch almost every aspect of the business. You will be serving as a strategic advisor and counsel to other leaders in the organization, assuming day-to-day responsibility for projects and tasks, and creating and maintaining cross-departmental relationships. You’ll play a crucial role in making the leadership team more productive, organized, efficient and influencing the overall direction of the organization. The right candidate has strong experience working in high performing, high-growth environments and is passionate about education, technology and it’s potential to transform lives.

The chief of staff will integrate themselves into the center of our organization and assess issues that serve as barriers to a team or organization operating at maximum effectiveness. Helping other team members to be able to focus on larger strategic organizational initiatives. These daily tasks may include internal team management, meeting preparation, lead management of high-profile projects, and hiring of key supporting personnel or contractors.

We are open to a remote or onsite hire at our San Francisco office.


Requirements

Primary Responsibilities

  • Oversee daily operations through collaboration with senior management and heads, performing an array of administrative tasks from managing calendars, generating correspondence, planning and coordinating annual corporate meetings, and scheduling facilities
  • Work with leaders to directly understand priorities and key initiatives, and work to support and amplify their work, and act as a sounding board for their ideas
  • Work with leaders to hire and directly manage others in support roles, such as executive assistants, specialized contractors, speechwriters, etc. Manage sourcing processes and take over the administrative aspects including drafting and posting job descriptions, outlining interview processes, and screening candidates.
  • Work with leaders in the organization to build documentation, internal playbooks and facilitate clearer cross-team visibility for key projects and initiatives
  • Meeting preparation and follow up: reviewing upcoming meetings for the week to ensure the executive team has all of the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.
  • Provide support to the CEO and leadership team spanning strategy, execution, internal/external communication, and managing stakeholders including board members, advisors, and funders.
  • Help maintain lists of funders, stakeholders, and partners with whom the leadership wants regular touchpoints, and tee up communications or arrange meetings to support ongoing relationship building.
  • Organize company retreats, conferences, and other special events. Helping to support and foster a great internal team culture.


Minimum Qualifications

  • Bachelor’s degree preferred
  • At least 2-3 years of similar experience, preferably in a startup and tech environment
  • Interested in the education space and has a personal connection to our impact/mission
  • Excellent written and verbal communication skills – Strong command of English usage, grammar, spelling, and vocabulary.
  • Excellent computer skills and experience using small team size collaboration and productivity tools
  • Exceptional organizational skills
  • Previous teaching, volunteering, or mentoring experience a plus
  • Experience working with engineers is a plus
  • Strong project reporting skills, with a focus on interdepartmental communication

Standout Candidates

  • Operates at a high-capacity and with high-quality execution.
  • Must be comfortable in a small-team early-stage environment: able to process new information quickly, ask questions, and then execute or delegate with high productivity as tasks arise.
  • Must be highly organized and able to effectively manage multiple projects with a high level of attention to detail.
  • Ability to work in a cross-functional and collaborative role spanning operations, marketing, accounting, billing, and human resources.
  • Must be a highly resourceful team-player who can work independently

CodePath Core Values

  • We keep our promises to students
  • We exist to empower others
  • We encourage and celebrate diversity
  • We believe in continuous growth and excellence
  • We love to experiment and try new things

    About the Current Team

    We are individuals from a multitude of backgrounds, experiences, and unlikely stories, all connected by a single dream: a world in which regardless of background, socioeconomic status, gender or race all people have pathways to reach their full potential.

    Our staff and board care deeply about diversity and equity. We believe that diverse perspectives and backgrounds create a richer work environment and enhance our ability to pursue our mission.


    Application Process

    If you’re interested in applying, please click "Apply for this Job" below. Tell us why you’d be a great fit for the role. Don’t forget to attach a resume.