Executive Assistant (6 month contract)

Location: Remote, Eastern Time Zone preferred

Duration: 6 months

Reports To: CEO

CodePath is a national non-profit that is reprogramming higher education to create the most diverse generation of software engineers, CTOs, and founders. We deliver industry-vetted courses and career support centered on the needs of Black, Latino/a, Indigenous, and low-income students. Our students train with senior engineers, intern at top companies, and rise together to become the tech leaders of tomorrow.

Founded in 2017, CodePath has taught over 18,000 students and delivered courses across over 70 universities. We are supported by some of the largest and most well-respected organizations, including Andreessen Horowitz, Blue Meridian Partners, Cognizant Foundation, Comcast, Google, Meta, Salesforce, Walmart, and Workday, among others.

We are currently targeted to serve 8,000+ students a year nationwide as of 2023, and are planning to scale up to ~100,000 students a year by 2030.

About the Role:

As the EA to the CEO and C-level executives, you will be responsible for managing and optimizing their schedules, ensuring effective communication, coordinating meetings, and handling various administrative tasks. You’ll play a crucial role in making the CEO more productive, organized, and efficient.

Time management and prioritization/triaging are key to this role. The ideal candidate is friendly, organized, process-minded, fast, efficient and super productive, especially by leveraging process/collaboration/automation tools and practices.

Key Activities:

• Calendar Management: Coordinate and manage complex schedules, including prioritizing appointments, meetings, and conferences for the CEO and C-level executives. Anticipate conflicts, proactively make adjustments, and ensure efficient use of their time.

• Meeting Coordination: Arrange and coordinate both internal and external meetings, including logistics, agendas, and relevant documentation. Prepare meeting materials and follow up on action items to drive timely execution.

• Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, ground transportation, and other logistics. Provide detailed itineraries, necessary documents, and support throughout the travel process.

• Document Management: Handle confidential and sensitive information with utmost discretion. Assist in drafting and proofreading documents, reports, and presentations. Maintain accurate and up-to-date files, ensuring easy retrieval of information.

• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.

• Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively in a fast-paced environment.

• Strong communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.

• Proficiency in using productivity tools, such as Hubspot, Notion, Asana, etc

• Resourcefulness, adaptability, and a proactive approach to problem-solving.

• Strong attention to detail and accuracy, ensuring all tasks are completed to a high standard.

• Ability to work independently, take initiative, and anticipate needs.